Conducting a Kinship Family Retreat - Appendix C - Sample Registration Letter

Family Caregiving June 04, 2011 Print Friendly and PDF


Dear Family Members,

We are pleased you will be attending the GRANDFamilies Get-a-Way. The retreat has been designed to be a relaxing and fun weekend for your family. Throughout the weekend, there will be activities for personal and family enrichment as well as recreational and relaxation time.

All of this happens in the wonderful setting at The (Insert site name and address). The main office phone number is (Phone Number). If you share this number with family members remaining at home, please advise them that this number should only be used to contact you in an emergency situation.

You should bring the following items:

  • Casual clothes that can be layered for cool or warm days. (NO formal clothes will be needed)
  • Jacket or sweater for cool mornings or nights.
  • Bathing suit
  • Sleeping bags or sheets and blankets, pillow
  • Towel and washcloth
  • Toilet articles and soap
  • Two pairs of shoes (sandals, tennis shoes (without roller skates), comfortable walking shoes, etc.)
  • Flashlight
  • Umbrella
  • Family medications
  • Authorization for emergency medical treatment form for each child under 18 signed by parent or legal guardian (only if you do not have legal guardianship)
  • Miscellaneous: Props, musical instruments, costumes, and other items for family participation in Dancing with the Stars and GRAND American Idols, Talent Show. Information about these activities is included with this letter.

Guests at the (Site Name) are expected to be considerate of all persons at the center and to respect the natural environment. The use of alcohol or illegal drugs is strictly prohibited on the retreat property. Due to fire regulations, smoking is not permitted in any of the buildings and is discouraged on retreat grounds. Pets also are not permitted.

Come prepared to have a lot of fun, meet new friends, and return home with wonderful memories! If you need additional information, please feel free to contact me at (Phone Number).


(Your Name)

(Your Title)

(Your Organization)

(Your Contact Information)

Click One of the Links Below To Access Documents To Help Plan The Retreat.

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This work is supported by the USDA National Institute of Food and Agriculture, New Technologies for Ag Extension project.