How Long to Keep Papers

Personal Finance April 11, 2008 Print Friendly and PDF
File labeled keep indefinitely

Several factors determine how long it's appropriate or necessary to keep important household papers. These include the paper's origin or source, intended use, and required access. Consider these recommended guidelines:

Keep Indefinitely
Permanent or original records that do not change over time. Examples: Birth, marriage, death, adoption, military discharge, and naturalization papers.

Keep for Multiple Years
Records for proof of payment or transactions. Examples: Tax returns with documentary proof (keep for a recommended three to six years); title to a car until it is sold, transferred, or discarded; mortgage contract and receipts for home improvements until mortgage is paid in full and house is sold or all claims of major damage are settled; deeds until the property is sold or transferred.

Keep for One Year Minimum
Some files need only be kept annually and then safely discarded. Examples: Household budget; bank and/or credit union statements; homeowner or auto insurance policies until they expire and new policies are put into effect.

Keep Temporarily
Items that await an action to disqualify their further usefulness (usually less than a year). Examples: Credit card receipts until they are matched with the billing to be certain the charge was both legitimate and for the proper amount; billings until paid in full.

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This work is supported by the USDA National Institute of Food and Agriculture, New Technologies for Ag Extension project.